Planned Vehicle Fleet Inspection Maintenance Systems for Safety and Regulatory Compliance

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Planned fleet vehicle maintenance systems focus upon safety , service reliability and availability aiming to integrate

  • Operator Legal Compliance
  • Safe Daily vehicle Operations
  • Increased Fleet Reliability with Reduced Vehicle Downtime
  • Planned Maintenance - Scheduled vehicle safety inspection
  • Fleet repairs
  • Scheduled Vehicle servicing
  • Vehicle asset management and disposal
  • The DVSA guide to maintaining roadworthiness of Commercial vehicles can be downloaded from the business link website pdf download link

    Driver's Daily Walkaround Check and Report System

    Vehicle drivers and operators have legal responsibility for safety compliant vehicle operation.

    A driver is often the first one to notice vehicle performance faults, damage, and safety defects.
    Driver's daily vehicle walkaround checks include basic inspections to check condition of

  • Driving controls, seating, and vision equipment
  • Vehicle lights condition and function
  • Fuel Oil and Coolant levels
  • Wheels and Tyre Condition
  • Component Security
  • Load Security
  • Completion of a drivers defect report itemising noted faults.
    The driver daily defect reporting system may be paper based or utilise technology such as a digital application.
    A copy of each driver's defect report should be provided to the transport office so repairs can be organised ,
    approved, and documented as part of a fleet safety compliance system.

    Driver's own repairs

    Many professional drivers are quite competent to carry out basic repairs such as changing a blown bulb providing the correct part is fitted!

    On certain occasions we have had to carry out specialist autoelectrical repairs to vehicle equipment following when a driver has fitted an incorrect bulb to a tail light unit for example, single contact bulb where a twin contact bulb should have been fitted, a very easy mistake , which has then resulted in specialist body equipment electrical failure due to a simple short circuit resulting in wiring insulation meltdown and expensive component damage.

    Vehicle Planned Maintenance Inspection by a competent person

    Vehicle safety inspection frequency is usually defined by the operator licensing authority under contractual conditional terms of the vehicle operators licence.

    Commercial vehicle Safety inspection procedures are designed to provide professional condition monitoring of vehicle safety and roadworthiness and produce an auditable trail of vehicle inspection reports itemising faults.

    Professional condition monitoring assists reliability of the vehicle fleet by early identification of minor problems before they develop to inevitably cause vehicle breakdown.
    Regular condition monitoring may also influence vehicle asset management and fleet disposal policy.

    MoT Test classes for Commercial Vehicles

    The annual DVSA MoT test is a scheduled safety inspection under defined conditions within approved facilities where a pass means basic roadworthiness criteria has been met.

    Class 5 : Private Passenger Carrying vehicles with more than 13 seats and Ambulances.
    Class 7 : Goods vehicles eg Transit Vans over 3000kg up to 3500kg
    LGV: Large Goods Vehicles
    PCV: Buses and Coaches

    Inspection Method : How is a typical commercial vehicle inspection carried out?

    Planned vehicle safety inspection follows a pre defined route around the vehicle designed to minimise labour time without compromising the integrity of the inspection.
    Vehicle safety inspection should not be confused with vehicle servicing.

    A safety inspection provides condition monitoring of vehicle components to decide if a vehicle is roadworthy.

    A typical hgv safety inspection commences with visual inspection of manufacturers and DTP vehicle identification plates to confirm vehicle details. Relevant vehicle details may be noted on the vehicle maintenance inspection form together with date of inspection and recorded mileage. Vehicle defects are noted on the inspection form as the examination takes place .

    Any defect present affecting vehicle operation may be graded by importance as:

  • A: requiring immediate attention
  • B: requiring attention when spare time permits
  • C: item to be kept under observation.
  • Vehicle Repairs

    Immediate or scheduled repair may be undertaken following the vehicle safety inspection.

    Engineers carry out appropriate remedial repair work as necessary following inspection or defect reporting.

    Vehicle maintenance sheets are updated following repair to maintain the audit trail of roadworthiness.

    Vehicle Servicing

    Servicing of a vehicle may follow a service menu which includes changing of service items such as engine oil and filters, fuel filters, air filters, and change or top up of fluids.

    OCRS Compliance

    To learn more about the Operator Compliance Risk Scoring system Click here

    OCRS is a traffic light type of system operated by DVSA to monitor operator safety compliance.

    Transport Industry Customers

    We have supplied various commercial vehicle fleet operators, vehicle leasing companies, local authority directly or indirectly including

  • Independent Haulage Contractors
  • Telford & Wrekin
  • Shrewsbury & Atcham Borough Council
  • Shropshire County Council
  • Highways Agency
  • Environment Agency
  • Electricity and Gas Utility Companies
  • Ambulance & Patient Transport Service
  • Fire Service
  • Lucas Services UK
  • Blue chip vehicle leasing companies
  • with Preventative Maintenance Inspection checks and repairs to meet DVSA HGV Roadworthiness Inspection requirements. Workshop labour / Auto electrical installation on both an independant and fleet support approved sub contract labour basis.

    Fleet Parts - Supply and Service of HGV Commercial Vehicle Components

    Rotating Electrics Lamps & Lighting Equipment Switches and Relays
  • Starter Motor
  • Alternator
  • Tail lift motors
  • DC Winch motor
  • Wiper washer motor
  • Repair components
  • Rotating Beacons, Xenon beacons,  Lightbars
  • Front marker lamps, Reflectors, Rear Tail Lamps,
  • Roof / interior body lights, Side marker lamps, Halogen driving lamps
  • Number plate lamps, Xenon lamps
  • Pendant controls for tail lifts
  • Indicator flasher unit
  • Switches
  • Relays,
  • Power Supply Equipment Plugs Sockets Body & Warning Equipment Workshop tools
  • Batteries with on site fitting.
  • Battery Isolator Switches
  • Wiring Cable
  • ABS plugs, Trailer electrical susie Type 24N ISO 1185 wiring plug, EBS plugs, Type 24S ISO 3731 wiring plug
  • Trailer junction box
  • Inverter
  • Heated mirrors
  • Cab Climate Comfort Systems : Night heater and Air Conditioning,
  • Reverse camera system
  • Reversing alarms
  • Worklamps
  • Windtone horn
  • Heavy duty Jump leads
  • Wiring tools  Drill bits
  • Battery Cable Crimpers
  • Inspection lamps
  • First aid kits
  • Protective Clothing disposable gloves
  • Oil spill control kits
  • Trained Staff with technical competence

    Our business aims for continuing professional development. Staff qualifications include

  • Degree and BTEC HNC level qualifications
  • Fleet Manager RSA Certificate of Professional Competence (CPC) in National Road haulage operations
  • Previous IRTEC certification
  • Various Manufacturer Electrical and electronic systems diagnosic training
  • FGAS Refrigeration C+G 2079 class 1
  • Fleet Transport Assosciation (FTA) Vehicle Inspection Procedure Training
  • DVSA MoT tester trained class 4 & 7
  • Fully licenced HGV class 1 (C+E)driver with Digital tachograph card and current driver certificate of professional competence
  • On Site Vehicle Servicing

    Service requirements will vary with the type of vehicle operation and the operating environment.
    Servicing refers to the checking or replacement of lubricants, fluids and filters, and other recommended service components. Basic tests, settings and adjustments may also be carried out. Servicing may be scheduled by time or vehicle mileage / engine hours. Service maintenance such as Oil and filter change, greasing etc may be carried out at similar times to safety inspection but should be viewed as a seperate operation.